In order to allow participants to create and/or join teams while registering for your event on Race Roster, you must first create team categories for those teams to belong. A team category constitutes the type of team, with a set of rules about how creating, filling out and managing the team will work both in-registration and through the dashboards.
Some events feature team relays. Relays are competitive distance courses split up into segments or legs, each of which is usually completed by one of the team members. Each team member is timed while completing their respective distance, and the sum of each team's times is used to determine the team rankings. To allow for such a setup when capturing registrant data, follow the instructions below.
1. Log into your Events dashboard and click to view the dashboard of the event you're working on.
2. Navigate to the "Search the menu" box on the top left, then type and select Team Settings. Alternatively, you can select Settings followed by 'Team Settings' from the lefthand menu. Proceed to create a team category.
3. For each sub-event that requires team registrations (such as a team relay), make teams mandatory for that sub-event.
4. We recommend creating a team category corresponding to the relay sub-event. For the team type, you have two options:
- Standard: Additional team members can be added sometime after team creation, if needed. Can be used for relay teams as well.
- Relay: All relay team members must be registered in the same transaction upon the creation of the team.
If you only want this team category to be eligible to specific sub-events, select from the box.
5. Set the minimum and/or maximum number of relay participants. Please note that with a minimum, all registrants must sign up in one transaction, as the the team needs to be created and filled out in one go.
The minimum number of participants can be the same as the maximum (e.g., 3 and 3 for a relay) or different (e.g., minimum 3, maximum 5). Alternatively, you may leave either the minimum, maximum or both fields blank.
6. In some situations, you may have two sub-events corresponding to the same relay. For example, you might want the team captain to create the team, answer special questions and pay the full price of registration, while any additional team members register into the team at no additional cost. For such a setup:
- make teams mandatory for the two sub-events
- only add the relay team category to the two sub-events
- restrict creation and joining accordingly
This setup ensures that a relay team captain always creates a new one of the correct type of team, and that any team members always join an existing team.
7. As always, save your settings!
For instructions on setting up teams and team categories visit this article, How do I set up and configure teams? and for more on specific team configurations, visit our Team Configuration section.
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