Digital engagement kits are a unique feature on Race Roster that allow for a variety of use-cases such as contest offerings, training plans leading up to the race, participant engagement, sponsorship offerings/discount codes, and many more (learn how to create digital engagement kits HERE). We have now added the ability for members of the public, sponsors, or anyone who is not event staff to submit cards to your existing digital engagement kits.
Follow the steps below to allow someone outside of your organization to create and submit their own unique cards to your kits.
From your event dashboard, click on digital engagement kits under the add-ons tab from your lefthand side menu
Select one of your already-existing digital engagement kits (or create a new kit by following this guide) and click edit kit
Scroll down to the bottom of your kit settings to the Public card editing and submission settings. Configure your permissions for how you want card collaborators and card submissions to be approved. Public edits to existing cards or new submissions will either require your approval, or you can allow auto-approved edits and submissions instead.
- Card collaborator edit permissions = Edits made to existing cards you have already created
- Card submission permissions = Cards being submitted by the public that they created themselves
Once your permissions are in place, you can now begin to share your content manager links with members of the public as you see fit.
How to Give Access to Edit Existing Cards
Within your kit settings, scroll to the top of the page and click on the cards tab to view your existing cards.
Select the card that you'd like to give external access to make edits on, and then click manage sharing from the options on the righthand side of the page. You will be provided with a direct link that can be shared with anyone who wishes to make edits on your existing card.
OR click manage content and scroll to the bottom of the page to find additional sharing options via the direct link or by sharing through email
Once the individual has received the content manager link, they will be able to view the existing card and make any edits to the card's content. Once the user has finished making edits to the card, they will click the submit button to request approval for the submission (or it will be auto-approved if this permission was selected)
After submitting, the event organizer will be able to approve any edits made to this card from within their digital engagement kit/card settings as shown below. Click preview changes to either approve or reject the new edits on the card.
Once approved, the card will be updated on the event page with the newly made edits.
How to Give Access to Create New Cards
Select the kit that you'd like to give access for card submissions. At the top of the kit settings page, click on the share content manager button to find a unique link that can be shared with anyone who wishes to create a card for your existing kit.
The user will now have access to create a brand new card from scratch in the exact same way that an event organizer creates a card from within the digital engagement kit settings. Users can add a logo, a cover image, custom text, a custom CTA, as well as any necessary links/files/promo codes. Once the user has finished creating their card, they can click the submit button to request approval for the submission (or it will be auto-approved if this permission was selected).
Once submitted, the event organizer will be able to approve the submission from within their card settings within the kit being used.
Once approved, the new card will automatically be visible to the public on the event page.